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Chapter 4. Accounts Receivable
128 Dim11
F. Print the Daily Report again but this time change the Period to Print to include
year-to-date figures. Check that all YTD sales figures are also zero and the
YTD A/R Summary shows the beginning A/R balance only.
F NOTE: If there are sales figures, they will need to be cleared out. Contact your installer or a
support analyst to clear T2ssyy.D totals and enter the beginning A/R balances again.
This report must be correct before beginning A/R processing.
F NOTE: You may wish to put a message on your first run of statements telling your customers
about your new computer system and to check the information on the statements to make
sure it is correct--spelling, address, phone numbers, account balances, etc.
* * * * * * * * * * * * * * * * * * * * * * * * *
Congratulations! You have completed the A/R cutover process. Now
you can begin processing invoices, returns, cash receipts, and doing
the other tasks of Accounts Receivable.
* * * * * * * * * * * * * * * * * * * * * * * *
- Dim11 (Rev. 11.0) 1
- About This Manual 9
- Pick a System Manager 9
- Our Commitment 12
- Chapter 1. Hardware Training 13
- Site Planning Guide 14
- Wallboard 17
- Terminal 17
- Computer Hardware Components 19
- Floppy Diskette Drive 20
- System Monitor 20
- Tape Drive 20
- A/B Switch 21
- Concentrator 22
- Terminal (CRT) 22
- 17.00" wide 23
- 14.50" deep 23
- Dimensions of Okidata 320/520 23
- 6.00" high 23
- Cash Drawer 24
- PC (personal computer) 24
- Care & Cleaning 24
- Floppy Disk Drive 25
- End of Tape 26
- Tape Read/Write 26
- Tape Cartridges 27
- Terminal Screens 27
- Keyboards 27
- Printers 27
- 20 Dim11 28
- Chapter 2. System Training 29
- “Warm” Boot (aka “soft” boot) 30
- . REMEMBER: 31
- Booting Up the System – Unix 32
- Passwords - SuperDOS 33
- “Live” Data vs. “Play” Data 34
- Passwords – Unix 37
- “Live” Data vs. “Play” Data 38
- Keyboard 41
- >. Sometimes it is 43
- System Prompts - Unix 44
- User Groups - SuperDOS 45
- File Structure 46
- File Maintenance Guidelines 48
- Printing Reports 50
- Compressed Print (Y/N): 52
- Report Spacing (1,2,3): 52
- On-Line Help System 55
- Using On-Line Help Programs 56
- Custom Help 56
- 1. Edit Custom Help 57
- 3. Position Window 57
- 4. Delete Custom Help 57
- 6. Edit Help Box Title 57
- 7. Cross Reference 57
- Guidelines for Backup 58
- How Do I Care for the Tapes? 59
- Chapter 3. “Go Live” Tracks 62
- 1. A/R Invoice Posting 63
- A/R Summary, they must be 64
- 8. Verify On-Hand Exceeded 65
- 3. Save Sales History 65
- Inventory Summary 67
- 4. Accounts Payable 68
- 5. General Ledger 69
- A/R Overview 72
- Objectives for A/R 72
- Customer Files 74
- Dim11 67 75
- REGULAR PROCESSING 75
- CREDIT MANAGEMENT 75
- OPTIONAL FEATURES 75
- Getting A/R Started 76
- Basic Customer Data 77
- A/R LOAD FORM 78
- Numbering Accounts 79
- Getting into A/R 82
- Adding Customers 84
- 1. Cust No) to 85
- 1. Cust No to return 86
- New Customers 86
- Changing Customer Information 87
- OK to Save Changes (Y/N) 88
- Printing Customers 89
- Report Spacing (1, 2, 3): 91
- Deleting Customers 92
- List my price levels here 96
- List my tax codes here 100
- A/R Values Load Form 101
- A/R VALUES LOAD FORM 102
- Entering Values for Customers 103
- Change Selected Fields CM1.D 103
- Change Fields W/Range CM1 103
- Accounts Receivable Menu 104
- A/R Reports Menu 104
- Tax Code, enter the tax code 106
- Beginning Cust No) to enter 106
- A/R Statement Messages 109
- CUSTOMER CLASSES 111
- CREDIT HOLDS 112
- ASSIGNED SALES REP 113
- DIMENSIONS MAIN MENU 118
- Enter Aging Balances 121
- ENTER BALANCE DUE screen: 121
- Next Customer. Enter the 121
- Balance Due: 121
- Out of Balance By: -87.99 122
- Do you wish to proceed? (Y/N) 122
- Input Parameters 123
- Balance Forward 125
- Customers Menu 125
- A/R Summary 133
- SAMPLE DAILY REPORT 135
- Customer Inquiry 137
- Sample Customers 142
- Accounts Receivable Exercises 148
- Chapter 5. Inventory 149
- Ø PREPARATION 150
- Ø DATA LOAD 150
- Inventory Files 152
- 146 Dim11 154
- 154
- OTHER INVENTORY OPTIONS 154
- MISCELLANEOUS FILES 154
- Getting Inventory Started 155
- SAMPLE INVENTORY DEPARTMENTS 157
- Sections 158
- SECTION DESCRIPTION 158
- Unique Numbers 159
- ITEM NUMBER DESCRIPTION 159
- Miscellaneous Items 160
- Sample Group/Section Map 161
- 154 Dim11 162
- Dim11 155 163
- 156 Dim11 164
- Group/Section Worksheet 165
- Getting into Inventory 166
- Descriptions 169
- Inventory Descriptions Menu: 169
- Basic Inventory Data 173
- Inventory Static Data (IM1.D) 173
- Ø Required for all items 174
- Ø No duplicates allowed 174
- MFG/UPC NUMBER 175
- PRICE BASIS 0 & 10 185
- Adding Items 186
- Changing Item Information 188
- Enter Field Number 189
- OK To Save Changes (Y/N) 189
- Printing Items 190
- Dim11 183 191
- Deleting Items 192
- INVENTORY REPORTS 202
- Print Price Book 203
- Inventory Inquiry 206
- Sample Items 210
- 204 Dim11 212
- ** Cost per thousand 213
- 206 Dim11 214
- * Thickness x width/12 215
- 208 Dim11 216
- 210 Dim11 218
- Example 4. Type 3-molding 218
- 212 Dim11 220
- Example 5. Type 0-molding 220
- 214 Dim11 222
- Example 6. Misc.-molding 222
- ** Cost per pound 223
- 216 Dim11 224
- 218 Dim11 226
- 220 Dim11 228
- Inventory Exercises 230
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